IFHRMS steps

 Schemes

1.How to generate DCRG Supplymentry run bill?

 

Finance → Payroll → Generate bill → Supplymentry run → Select DCRG → Enter details → Select Ex Employee → Search → tick → generate bill Note : 1.Generate Bill page → "No Record Found" Shown . Pay bill group not added . 2. Employee type not properly select "No Record Found" 3. Temporary post → post continue order Request to update 4.Once Supplymentry run completed result வராமல் bill generate பன்ன முடியாது. How to bill number Check ? Bill →  Archive bills → Select Finance Year →  expensive type: DCRG →  Go → click Details →  check Net amount, Beneficry Bank Account ,check Enfacement Slip →  Attachments : Paystatement, shedule , enfacement pdf (Add Attachments →  Bill Draft Level இருக்கும் போது and Bill approval level Bill status : Approved By DDO →  இருக்கும் போது Attachment பண்ணிக்கலாம். →  Forward to Treasury ECS Report →  Payroll-Report → GTN Ecs Supplymentry run salary bill report-Action → Continue → submit →  Normal → completed → View output → Check Bank account details and amount . Paystatement →  payroll →  Report →  GTN Supplymentry Paystatement report →  Action → Continue → Submit →  monitoring request status → completed → View output Enfacement Slip → payroll →  Report →  Enfacement slip report →  Action → Continue → Submit →  monitoring request status → completed → View output Note : In Beneficry Bank account details shown empty and Bet amount shown is Zero ( Bank Account Number Not Updated in Employee profile ) So Bank Account Add பன்னிட்டு Again New Bill generate பன்னால் Correct ஆக வரும்.

 

2.Employee Not available in IFHRMS How to Create Ex Employee / Death Employee?

 

Approval ID → GTN Functional Administrator Department → Click Home → Click Ex Employee creation → Click Cal web Adi →  Enter Derails ( Must enter Bank Account Details , Date Format 01-Jul-2020 ) → Upload →  Created Ex Employee I'd . Same like Death Employee also can able to create . Note : 1. HRMS →  Report →  GTN Ex Employee Report →  Action →  continue → Submit →  Monitoring Request status → Normal →  completed → View output → Excel →  11 Digit.

 

3.How to change Ex Employee in HRMS?

 

HRMS → Pre Retirement → Retirement type → Employee I'd → Go → Action → Create →  Review →  Approval Group →  Submit →  complete Verify and Approval. HRMS →  Pre Retirement →  Retirement Order →  Employee I'd →  Go →  Action → Create →  Review →  Approval Group →  Submit →  complete Verify and Approval. Payroll →  Process →  Right side →  Select →  Ex Employee →  Search →  it's shown Ex Employee .

 

4.What are the points to check Ex Employee?

 

Process → payroll → Select Ex employee → Search →  Click element → Employee status : Ex → Employee Employee Assignment: Terminate Assignment, Date of retirement ,Date of Joining, Employee Type : TN government Servent, Grade Name .

 

5.How to Add Ex Employee Bank Account Details?

 

Human Resources Initiator Id → Employee Profile → Enter Employee Id → GO → click Pensile Symbol → enter Effective date → Click continue → Click Create Update/Bank details → Enter Name,A/C No, Active and Enter IFSC code → Review → select Approval Group → Submit → complete verify and approval.. Like: Name as per Bank Passbook: Mahendheran M Account Number:xxxxxxxxxxxxxx Account Type: Savings Bank IFSC Code: SBIN0000856 (STATE BANK OF INDIA, KARUR) Note: Don’t Enter Wrong Entry Like (* Name as per Bank Passbook: Bank Of India

 

6.How to add Family Details in HRMS?

 

Employee profile →  Emp Number-Go →  click Update symbol → Effective Date →  continue → click Family members Details → Click Add contact →  Select Government employee or Non Government employee →  Enter Details →  மிக முக்கியம் கண்டிப்பாக Nominee Bank Account Details Update ஆகி இருக்க வேண்டும். ( CPS Nominee update செய்ய இயலும்)

 

7.How to Add CPS Nominee?

 

HR → Schemes →  Contributory / New Pension Scheme (cps) →  View/update nominee → select Employee type →  Ex Employee →  Requery →  Employee ID – GO –Action – Create –Enter Details – Review – Select Approval Group – Submit – 3 level of process complete. ( Nominee Name வரவில்லை என்றால் Employee Profile லில் Family Member Details இல் Nominee Bank Account Details Update சரியாக ஆகவில்லை)

 

8.How to CPS Final Settlement process in HRMS ?

 

HRMS → Schemes → CPS final settlement initiation → Ex Employee (Requery) → Employee id → go → action → create → enter all details → review → Select → approval Group → Submit (3 level of process) [Note : மிக முக்கியம் Correctly Enter →  CPS Employee contribution, CPS Employee interest , CPS Employer contribution , CPS Employer interest ,Final Settlement Amount ] Nominee க்கு Claim மோகனும் என்றால் CPS Process →  select Feild Nomniee "YES" →  Enter Derails → complete 3 level . Finance → Payroll → Generate bill → Non salary →  Select CPS Final Settlement → Enter details → Select Ex Employee → Search →  tick →  generate bill Note : 1.Generate Bill page →  "No Record Found" Shown . please Check Initation entry correctly updated or not . Improperly done entry in generate Bill shown "No Record Found error" 2. Double Time added cps entry entry it's shown "No Record Found". 3. Temporary post → post continue order Request to update Bill →  Archive bills → Select Finance Year →  expensive type: CPS →  Go →  click Details →  check Net amount, Beneficry Bank Account , Enfacement Slip ( CPS 4 HOA split ஆகி இருக்க வேண்டும் , Anexture) →  (Add Attachments →  Bill Draft Level இருக்கும் போது and Bill approval level Bill status : Approved By DDO →  இருக்கும் போது Attachment பண்ணிக்கலாம். →  Forward to Treasury ECS Report →  Payroll-Report → GTN Ecs non salary bill report-Action → Continue → submit →  Normal → completed → View output → Check Bank account details and amount . Note : In Beneficry Bank account details shown empty and Bet amount shown is Zero ( Bank Account Number Not Updated in Employee profile ) So Bank Account Add பன்னிட்டு Again New Bill generate பன்னால் Correct ஆக வரும்.

 

9.Employee Not available in IFHRMS How to Create Ex Employee / Death Employee?

 

Approval ID → GTN Functional Administrator Department → Click Home → Click Ex Employee creation → Click Cal web Adi →  Enter Derails ( Must enter Bank Account Details , Date Format 01-Jul-2020 ) →  Upload →  Created Ex Employee I'd . Same like Death Employee also can able to create . Note : 1.HRMS →  Report →  GTN Ex Employee Report → Action → continue → Submit → Monitoring Request status → Normal → completed → View output → Excel →  11 Digit

 

10.How to change Ex Employee in HRMS ?

 

HRMS →  Pre Retirement →  Retirement type → Employee I'd →  Go →  Action → Create →  Review →  Approval Group →  Submit →  complete Verify and Approval. HRMS →  Pre Retirement →  Retirement Order →  Employee I'd →  Go →  Action → Create →  Review →  Approval Group →  Submit →  complete Verify and Approval. Payroll →  Process →  Right side →  Select →  Ex Employee →  Search →  it's shown Ex Employee .

 

11.What are the points to check Ex Employee?

 

HRMS →  Pre Retirement →  Retirement type → Employee I'd →  Go →  Action → Create →  Review →  Approval Group →  Submit →  complete Verify and Approval. HRMS →  Pre Retirement →  Retirement Order →  Employee I'd →  Go →  Action → Create →  Review →  Approval Group →  Submit →  complete Verify and Approval. Payroll →  Process →  Right side →  Select →  Ex Employee →  Search →  it's shown Ex Employee .

12.What are the points to check Ex Employee?

 

Process → payroll → Select Ex employee → Search →  Click element → Employee status : Ex → Employee Employee Assignment: Terminate Assignment, Date of retirement ,Date of Joining, Employee Type : TN government Servent, Grade Name .

 

13.How to Add Ex Employee Bank Account Details?

 

Human Resources Initiator Id → Employee Profile → Enter Employee Id → GO → click Pensile Symbol → enter Effective date → Click continue → Click Create Update/Bank details → Enter Name,A/C No, Active and Enter IFSC code → Review → select Approval Group → Submit → complete verify and approval.. Like: Name as per Bank Passbook: Mahendheran M Account Number:xxxxxxxxxxxxxx Account Type: Savings Bank IFSC Code: SBIN0000856 (STATE BANK OF INDIA, KARUR) Note: Don’t Enter Wrong Entry Like (* Name as per Bank Passbook: Bank Of India

 

14.How to add Family Details in HRMS?

 

Employee profile →  Emp Number-Go → click Update symbol → Effective Date → continue → click Family members Details → Click Add contact → Select Government employee or Non Government employee → Enter Details →  மிக முக்கியம் கண்டிப்பாக Nominee Bank Account Details Update ஆகி இருக்க வேண்டும். ( GPF Nominee update செய்ய இயலும்)

 

15.How to Add GPF Nominee?

 

HR → Advance → Provident Fund Application → GPF Nominee Update → select Employee type →  Ex Employee →  Requery →  Employee ID → GO –Action → Create → Enter Details → Review → Select Approval Group → Submit → 3 level of process complete. ( Nominee Name வரவில்லை என்றால் Employee Profile லில் Family Member Details இல் Nominee Bank Account Details Update சரியாக ஆகவில்லை).

 

5.Testing

 

HR → Advance → Provident Fund Application → GPF Nominee Update → select Employee type →  Ex Employee →  Requery →  Employee ID → GO –Action → Create → Enter Details → Review → Select Approval Group → Submit → 3 level of process complete. ( Nominee Name வரவில்லை என்றால் Employee Profile லில் Family Member Details இல் Nominee Bank Account Details Update சரியாக ஆகவில்லை).